Research by Extentia Group has shown the built environment is a major factor that affects productivity in the workplace. With the Office for National Statistics reporting that the UK’s productivity is well behind those of our European neighbours for yet another quarter, we wanted to understand why that is and how data can play a part?

Before you can begin optimising your workplace environments to ensure your teams can be as productive as possible, you first need to be able to understand what you have and how its operating.

Trust your data.
Inefficient, legacy systems and multiple versions of asset information across disparate sources such as spreadsheets means property data is difficult to capture, access and trust, and in some cases not available at all.

To allow businesses to make more informed decisions they need accurate data, in one place, and in one version. This is where system integration and a permissions-based document management system are vital.

This single view of trusted data can then be turned into insight and analytics to show current and historic property activity which will support future decision making.

Minimising impact.
In the recent report – Overcoming the UK’s Productivity Challenges, over 36% of the 1,100 UK indoor workers surveyed said that being distracted was the main factor in reducing their productivity. Distractions listed ranged from colleagues arriving at work to the cleaning in the evening, which can be mitigated by creating quiet spaces or adapting cleaning rotas – but how can we minimise operational distractions?

Distractions and downtime connected to maintenance management such as electrical, HVAC or HSE related inspections are some of the challenges we come across and can be costly and easily avoided.

In a flexible working environment, business continuity can be achieved if relevant stakeholders, including the operation heads, are aware in advance of any planned activities.

Simple actions such as temporarily locating employees in a different office or enabling them to work from home will increase productivity when planned property change is required.

By ensuring clear communication between property, facility and project teams you can avoid multiple visits by suppliers, bundle works at the same time, identify and solve and project clashes and enable spaces to return a higher yield.

Our Planned Preventative Maintenance module highlights where tasks can be completed at the same time or out of hours where possible to reduce disruption.

iSite is part of Extentia Group who commissioned a workplace productivity survey earlier this year.

Fill in form to have us email the report to you.

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